Does the calculator include benefits and overhead?

The default calculation uses raw hourly rates. As a rule of thumb, total employment cost is roughly 1.25–1.4× the base salary, so you can multiply your hourly rate accordingly.

What is a typical meeting cost?

A 1-hour meeting with 10 people earning $50/hr costs $500. Many companies run dozens of such meetings per week, which can add up to hundreds of thousands of dollars annually.

Can I save the attendee list?

Attendees are stored in memory while the tab is open. Refresh the page to start fresh with a new attendee list.

How is the 'worth it' score calculated?

The tool divides your estimated outcome value by the total meeting cost. A ratio above 1 means the meeting generated more value than it cost in salary time.

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Meeting Cost Calculator

Calculate the real cost of a meeting based on attendee count, salaries, and duration with a live cost timer.

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About this tool

Find out exactly how much a meeting costs in salary time. Add attendees with individual hourly rates or use a single average rate, then start the live timer to watch the cost accumulate in real time. Compare the meeting cost against an estimated outcome value to decide if the meeting is worth holding.

How to use

1 Add attendees by name and hourly rate, or enter a headcount with an average hourly salary in the Quick Setup section.
2 Set the planned meeting duration (or leave blank to rely solely on the live timer).
3 Click 'Start Meeting' to run the live cost clock and watch the total cost accumulate.
4 Enter an estimated outcome value in the 'Is this worth it?' section to see the return on investment ratio.

Frequently Asked Questions

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